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The Universities of Wisconsin are a premier system of public higher education serving more than 162,000 students. Awarding nearly 37,000 degrees annually, the universities are Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Through a constellation of 13 universities statewide, the Universities of Wisconsin are a tremendous academic, cultural, and economic resource for Wisconsin, the nation, and the world.
The Universities of Wisconsin Administration assists in establishing policies, planning the programmatic financial and physical development of the Universities. UWSA supports the Universities in delivering transformative educational outcomes and research that expands the boundaries of knowledge. We work to extend the value of our universities beyond the boundaries of the campuses, seeking to enhance the quality of life for all in Wisconsin and beyond, in fulfillment of the Wisconsin Idea.
Service Operations provides payroll and benefits support to the universities that make up UW System as well as UW System Administration (UWSA). Service Operations provides services to over 12,000 classified and 26,500 unclassified staff, 26,000 student employees, and 2,800 fellow/scholars and research assistants. The annual payroll for the supported organizations is more than $2 billion. Service Operations, along with the UW-Madison Division of Information Technology (DoIT), provides and manages the Human Resource System (or ‘HRS’), the PeopleSoft-based system for personnel, payroll and benefit data/processes for the UW System.
POSITION SUMMARY
This position supervises the Purchasing Card program for the Universities of Wisconsin, Purchasing Services Delivery Team. Responsible for program delivery, compliance, and continuous improvement, it will leverage resources from UW-Shared Service teams, peer information, and subject matter experts as it grows a program to oversee all Purchasing Card activities for twelve UW Institutions and UW System Administration.
Reporting to the Purchasing Services Delivery Manager at UW-Shared Services, this position will supervise a team managing a growing Purchasing Card program. This oversight will include ensuring card use complies with Wisconsin Statutes, Policies, and Procedures, effectively communicating with stakeholders, monitoring and auditing card use for compliance, developing and managing effective training programs, and responding to internal audit findings.
MAJOR RESPONSIBILITIES
- Ensures new card requests and existing card adjustments are addressed and resolved in a timely manner.
- Provide guidance on the proper use of card products to cardholders.
- Ensures a risk-based audit program is utilized to monitor cardholder spending behaviors for program compliance.
- Communicates program performance to key stakeholders, including UW Leadership and UW Institution Procurement and Controller offices.
- Seeks and implements Purchasing Card program improvement opportunities.
- Responds to Internal Audit requests for information while implementing changes to address any audit findings.
- Manage and prioritize team activities to meet Purchasing Card program needs.
- Supervise and coach team members including hiring, performance management, termination, time approval etc.
MINIMUM QUALIFICATIONS
- Bachelor’s degree or equivalent experience is required.
- At least two years of a combination of Purchasing, Finance or Accounting experience.
- Demonstrated experience working with a Purchasing Card program.
PREFERRED QUALIFICATIONS
- Knowledge of State and University of Wisconsin purchasing rules and procedures.
- Demonstrated experience managing a Purchasing Card program.
- Demonstrated experience managing and developing a team.
DEDICATION TO INCLUSIVE EXCELLENCE
Universities of Wisconsin fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who serve the State of Wisconsin and the public good.
Diversity is a source of strength, creativity, and innovation for Universities of Wisconsin. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community. We commit ourselves to the pursuit of excellence in teaching and learning, research, scholarship, creative activity, community service, and diversity as inextricably linked goals.
CONDITIONS OF EMPLOYMENT
Universities of Wisconsin is required to conduct a criminal background and sexual harassment check for the selected finalist prior to employment.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.
WORK LOCATION
The office location is in Madison, WI. An in-office requirement is expected three days per week with the option to work the remaining days off-site/remote. A telecommuting agreement will need to be completed at the time of hire. Telecommuting agreements are subject to change at any time.
COMPENSATION AND BENEFITS
The Purchasing Service Delivery Supervisor (Official Title: Administrative Manager) is considered a full-time, Academic Staff position that is salaried and FLSA exempt. Well-qualified candidates can expect a starting annual salary within the range of $75,000 – $82,000, commensurate with the candidate’s education, related experience, and qualifications.
Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Faculty, Academic Staff & Limited Appointees. Please see this link for total compensation information: UW System Health & Retirement Contributions Estimator.
APPLICATION INSTRUCTIONS
To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through 11:59 pm, Sunday, July 21, 2024. However, applications may be accepted until the position has been filled.
- Go to the UWSA Applicant Portal to submit your materials online and select the appropriate applicant portal, either External Applicants or Internal Applicants and click on the position title that you want to apply for.
- To receive full consideration, interested applicants are required to apply online and provide:
- Resume (PDF Format)
- Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications (PDF Format)
Failing to submit the required application documents may disqualify your application.
- Submit your application.
SPECIAL NOTES:
If you need to request an accommodation because of a disability, you can find information about how to make a request by contacting Sarah Wilson, HR Business Partner, at sarah.wilson@uwss.wisconsin.edu
The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran, and other bases as defined by federal regulations and UW System policies. We promote excellent through diversity and encourage all qualified individuals to apply.
Questions may be addressed to: Sarah Wilson, HR Business Partner, at sarah.wilson@uwss.wisconsin.edu