A. Sales & Use Tax Exemption
The UW System is exempt from Wisconsin Sales and Use Taxes. The tax-exempt number (ES 008-1020421203-13) should appear on the purchasing cards, either as the third line of the embossing (preferred) OR in the printed logo. If required by the vendor, a copy of the Wisconsin Sales and Use Tax Certificate of Exempt Status may be provided. Note: authentication is required – University login and password required for access.
All in-state and many out-of-state vendors honor this exemption. Check the Sales Tax Exemption From Other States list for participating states and respective exemption certificates. States not listed on this website either do not impose sales and use taxes OR they do not allow the UW System tax exemptions.
B. 1099 Reporting
A change was made to an IRS regulation (Treas. Reg. 1.6041-1(a)(1)(iv)) which places the 1099 reporting responsibility for purchases made via credit card solely on the entity issuing the credit card. As a result of the regulation change, the Purchasing Card can be used for reportable vendors, and any vouchers paid via Purchasing Card should not be reported by the UW to the IRS.