Board of Regents Procurement Authority

Original Issuance Date: October 15, 2019

Last Revision Date: August 22, 2024

1. Policy Purpose

Provides the operational framework for using the Board of Regents (BOR) Procurement Authority.

2. Responsible UW System Officer

UW System Director of Procurement

3. Scope

Procurement of goods and services under the BOR Procurement Authority.

4. Background

The UW System and UW Madison have formal delegated procurement authority from the State of Wisconsin to purchase general goods and services under Wis. Stat. § 16.72. The majority of UW System’s transactions are purchased under the State of Wisconsin authority found in Wis. Stat. § 16.72 and are governed by the policies and procedures found in the State Bureau of Procurement Manual.

The UW System Administrative procurement policies and procedures provide the operational framework for purchasing goods and services from suppliers under the Board of Regents’ authority, found in Wis. Stat. § 36.11. The UW System Administrative procurement policies and procedures are designed to comply with federal grant and contracting policies and procedures.

Procurement Contracts awarded under the BOR authority should be competitively awarded, unless an authorized exemption is documented per UW System Administrative Policy 522, Exclusions from a Competitive Procurement Process, or a Non-Competitive justification is approved per UW System Administrative Policy 540, Non-Competitive Contracts.

5. Definitions

None listed.

6. Policy Statement

The University of Wisconsin System BOR Procurement Authority, found in Wis. Stat. § 36.11 supports the educational and research mission of the university. It is for purchasing goods and services unique to the university’s academic and student life. These are goods and services which are not normally purchased by other state agencies nor found in state mandatory contracts. This Procurement Authority also covers purchases of goods and services that have been statutorily assigned to the university.