DRAFT REVISED POLICY
SYS 1228, Telecommuting (Remote Work)
These policy revisions will be effective July 1, 2024.
Summary of Policy and Policy Revisions
- This policy governs telecommuting in the UW System. In response to a LAB audit, the upcoming implementation of WorkDay and a desire to harmonize the UWS policy with the UW-Madison and State of Wisconsin policies, several updates have been proposed.
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- The title of the policy has been changed to “Telecommuting (Remote Work)”
- Throughout the policy, the term “telecommuting” has been changed to “remote work” throughout the policy.
- In section 3, added additional detail about what conditions this policy does not apply under.
- In section 5, added definitions for “workplace flexibility,” “hybrid-remote work,” “international remote work,” “out-of-state remote work,” “remote work agreement,” and “headquarters location.”
- Pulled several blocks of language out of the Supervisor’s Guide and the standard form telecommuting agreement and added them to the policy itself.
- In section 6.A, added additional considerations for the approval of remote work agreements.
- Added section 6.C for additional detail about the establishment and significance of an employee’s headquarters location.
- Added section 6.D to clarify roles and responsibilities of the employee and the supervisor.
- In section 6.E (formerly 6.C), added detail about continuity of conditions of employment, consideration for confidentiality in the set-up of the remote workplace, clarification about working outside of the United States requiring approval of Vice Chancellor/Vice President, and consequences of failure to comply with requirements.
- Added section 6.F, which pulled substantial detail from supporting documents regarding out-of-state and international remote work and incorporated it into the policy itself.
- Added section 6.G, which pulled information about materials and supplies from the standard telecommuting agreement and added to the policy itself.
- Added section 6.H to address compensation and benefits for remote working employees.
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