A. ROLE AND RESPONSIBILITY OF UW INSTITUTIONS OFFERING FUND 189 CREDIT COURSES
1. Develop institutional plans that respond to and support 1) constituent needs and 2) statewide plans in coordination with UW Extended Campus.
2. Conduct courses according to the principles outlined below:
- Institutional Provost/Vice Chancellors, or their designee, are responsible for assuring that what is offered in Fund 189 is consistent with UW policies. They will ensure that their institution’s enrollment and tuition targets are met and Fund 189 will be used for the defined purposes. The CEEC representative must work closely with the Provost/Vice Chancellor in this effort.
- Courses must be applicable toward a degree or certificate either offered by that institution on its own or as part of an approved collaborative agreement involving other UW institutions, even though the registrant may not be seeking a degree or certificate.
- Courses must meet the standards for instruction, content, student expectations, and evaluation that exist for the same coursework offered within the institution’s authorized degree programs. Departments are primarily responsible for assuring equivalent quality for these courses and those offered on-campus.
- Courses should utilize regular faculty, where possible, in accordance with UW System Administrative Policy 165 (SYS 165), Academic Year Definition And Assorted Derivatives.
- UW Extended Campus assures statewide coordination by working with all institutions in the development of institutional plans that are consistent with UW System and State needs and priorities.
- This fund also provides opportunities for institutions to develop collaborative courses and/or programs. These efforts must be specifically approved by the offering institution(s)’ Provost/Vice Chancellor(s), UW Extended Campus’s Executive Director, and where required by UW System Administrative Policy 102 (SYS 102), Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and Reporting, by the UW System Administration Office of Academic Affairs.
3. Manage the annual Fund 189 allocation as agreed to with UW Extended Campus.
4. Report 189 data specified in the CDR and other reporting processes determined by UW Extended Campus’s IIAs with each institution.
B. ROLE AND RESPONSIBILITY OF UW EXTENDED CAMPUS
1. Work with the UW institutions to develop institutional plans and for credit offerings through Fund 189 that support UW System and Statewide needs and priorities.
2. Assist the UW institutions in carrying out their institutional plans through inter-institutional agreements.
3. Manage and monitor collaborative and coordinated statewide program planning for 189 credit offerings.
4. Manage systemwide allocation of Fund 189 expenditure authority.
5. Provide systemwide accountability through the review and evaluation of CDR data provided by UW System Administration and additional data collected by and reported to UW Extended Campus by the institutions. Assess outcomes compared to original plans for offerings, locations, enrollments, use of resources, and program outcomes.
C. ROLE AND RESPONSIBILITY OF UW SYSTEM ADMINISTRATION
1. Assist UW Extended Campus in the collection, assessment, and utilization of CDR data needed to oversee the fund.
2. Assist UW Extended Campus in monitoring the use of Fund 189 to ensure compliance with this policy.
D. COORDINATION
The institution’s Provost/Vice Chancellor for Academic Affairs is responsible for overall coordination of credit programming for the institution, including for the nontraditional market. The Provost/Vice Chancellor for Academic Affairs, in consultation with the CEEC representative is responsible for internal coordination of planning and budgetary oversight for the use of Fund 189.
Collaborative programming is encouraged. UW Extended Campus will manage and monitor 189 data to assure that there is not unnecessary duplication of offerings. When questions arise, UW Extended Campus will resolve the matter with the involved institution’s Provost/Vice Chancellor or designee.
E. BUDGETARY POLICY
Systemwide and institutional plans will guide the allocation of expenditure authority for Fund 189 from UW Extended Campus to the other institutions. The institutions are responsible for managing their annual allocation, collecting tuition, monitoring expenditures, providing for compensation of instructional costs, and justifying to UW Extended Campus the assessment of other costs to be charged against Fund 189. Therefore, charges in 189 must be based on at least full cost recovery and may be higher than regular tuition.
Costs covered by 189 funded credit courses may include salary and fringe benefits for faculty, other instructional and program staff, travel expenses, instructional materials, media production and access charges, and promotion. They may also include course development costs, support staff, and other assignable costs.
F. GLOSSARY OF TERMS AND UNDERSTANDINGS
For the purposes of this policy, the following terms are understood to have the following meaning:
Nontraditional student: The American Council of Education, defines “traditional” students as having entered higher education after recently graduating from high school (typically, ages 18 to 22 years old), enrolled in 4-year programs, and living on or around a campus.[1] Thus, for the purposes of this policy as well as for SYS 125, SYS 126, and SYS 127, nontraditional students are defined as any student outside of ACE’s “traditional” student definition.
Fund 189. This fund is used to offer credit programs aimed at adults and nontraditional students, including high school students, that are of an experimental/pilot nature, courses not specifically associated with programs normally offered to an institution’s traditional and on-campus population. The fund is administered through UW Extended Campus but managed at each institution as specified in SYS 125. Each year UW Extended Campus transfers program revenue spending authority, FTE authority, and a very limited amount of General Purpose Revenue (GPR) in Fund 104 according to plans prepared by each institution. The institution uses these resources to offer credit and noncredit courses and programs consistent with SYS 125 and the mutually agreed upon plans. Fund 189 is almost totally operated on generated program revenues.
UW System Administrative Policy 165 (SYS 165), Academic Year Definition and Assorted Derivatives includes policies on such relevant items as faculty appointments, compensation to faculty, unanticipated faculty assignments and off-campus credit instruction. The latter section references ad hoc instruction and is supplemented by the Administrative Appendix to SYS 165 that includes “Definitions of Part-of-Load/Ad Hoc/Overload Appointments and their Application for Use with Section 6.e. Relative to arrangements for staffing off-campus credit courses.” The appendix concludes with a section titled “Provisions for Part-time Teaching Staff (either on part-of-load or ad hoc appointments as defined above for Section 6.e. of SYS 165, Academic Year Definition and Assorted Derivatives).
[1] http://www.acenet.edu/news-room/Documents/Post-Traditional-Learners.pdf.