International Travel Posts

Visa/Passport Services

For expedited processing, we have partnered with CIBT Visas, the largest travel visa and passport company in the world. University of Wisconsin students, faculty and administrators are entitled to significantly reduced CIBT processing fees. CIBT’s Customer Care Center is available toll free at 800-577-2428 Monday through Friday from 8:30 a.m. – 9:00 p.m. Eastern Time.

The CIBT dedicated portal for the University of Wisconsin can be found at: cibtvisas.com/wisconsin

The account code is 29249, please reference this number if contacting CIBT via phone.

 

International Travel FAQ

Travelers should first check Concur for lodging arrangements. If no suitable options are available, travelers may book with a lodging establishment of their choosing so long as the rate is below the rate maximum for the location. Acceptable lodging includes: hotels, hostels and Airbnb. In-kind lodging is allowable, but no expenses may be submitted for reimbursement if this lodging method is chosen. 

Air travel must be booked with the designated agency. International flights in excess of 8 hours may book Premium Economy seats.

Exception: If the traveler is purchasing the airfare while in travel status, outside of the United States, to a destination other than the United States, the airfare may be purchased directly with the air carrier. Third party sites (such as Expedia) are still non-reimbursable. 

All international faculty/staff travelers are strongly encouraged to register for CISI insurance. Students are required to register for this insurance.  Contact your risk management or international education office for registration instructions. 

Other travel insurances are not required, recommended or reimbursable. 

Car Rental Insurance:

    1. UW Risk Management recommends purchasing insurance with all international rentals.

Special Considerations for International Travel can be found in the Miscellaneous Travel Expenses Policy. Receipts are required regardless of cost for the below items.

Reimbursable costs associated with Foreign/International travel:

  • Cost of testing required for travel (i.e. COVID testing)
  • Travel visas
  • required inoculations/vaccinations
  • foreign transaction fees incurred on corporate cards
  • business communications, including international calling plans when accompanied by business justification (individual phone calls are part of the M&IE per diem allowance)

U.S. Department of State RSS Feed

As a first step in planning any trip abroad, check the Travel Advisories for your intended destination.

  1. Niger - Level 3: Reconsider Travel

    Updated to reflect the addition of a risk indicator for health and additional information about travel to border areas.

    Reconsider travel to Niger due to risk of crime, civil unrest, terrorism, kidnapping, and health.  Some areas have increased risk. Read the entire Travel Advisory.

    Do Not Travel to the Malian border area, Diffa region, and the Lake Chad region due to terrorism

    Country Summary: Violent crimes, such as armed robbery, are common.

    Demonstrations, while generally peaceful, may become violent at any time.  They can lead to civil unrest.

    Terrorist groups continue planning kidnappings and possible attacks in Niger.  Terrorists may attack with little or no warning. They target:

    • Tourist destinations visited by foreigners
    • Foreign and local government facilities
    • Areas bordering Mali, Libya, Burkina Faso, and throughout northern Niger

    Access to medical care in Niger is limited.  Facilities may not have adequate supplies of basic medications, especially outside of larger cities.  It is highly recommended to have medical evacuation insurance for travel to Niger.

    Visit our website for Travel to High-Risk Areas.

    Read the country information page for additional information on travel to Niger.

    If you decide to travel to Niger:

    • We recommend you stay in hotels with armed Nigerien security presence.
    • Do not physically resist any robbery attempt.
    • Use caution when walking or driving at night.
    • Keep a low profile.
    • Stay aware of your surroundings.
    • Check local media for breaking events and be prepared to adjust your plans.
    • Stay alert in locations visited by foreigners.
    • Make backup plans to leave the country.  There are limited means to leave the country.
    • Have evacuation plans that do not rely on U.S. government assistance.
    • Keep travel documents up-to-date and easily accessible.
    • Bring enough supplies of over the counter and prescription medicines to last your entire stay in Niger.
    • Update vaccinations to include all up-to-date standard vaccinations, plus Yellow Fever, Meningitis, Typhoid, Hepatitis A, Hepatitis B, and a Polio booster.
    • All visitors should take Malaria prophylaxis.  Niger is high risk for Malaria.
    • We highly recommend that you buy insurance before you travel.  Check with your travel insurance provider about evacuation assistance, medical insurance, and trip cancellation coverage.
    • Enroll in the Smart Traveler Enrollment Program (STEP) to receive security messages and make it easier to locate you in an emergency.
    • Review the Country Security Report for Niger.
    • Prepare a backup plan for emergency situations.  Review the Traveler’s Checklist.
    • Visit the CDC page for the latest Travel Health Information related to your travel.

    Border Regions – Level 4: Do Not Travel

    Do not travel to the Malian border area, Diffa region, and the Lake Chad region.  Do not travel to these areas for any reason.  The U.S. Embassy requires U.S. government personnel working in Niger to use armed escorts and armored vehicles when traveling to these areas, for both official and personal travel.  Terrorist groups have crossed the border and launched multiple deadly attacks on Nigerien security forces.

    Visit our website for Travel to High-Risk Areas.

  1. Trinidad and Tobago - Level 3: Reconsider Travel

    Updated due to temporary nationwide State of Emergency

    Reconsider travel to Trinidad and Tobago due to serious risks from crime. There are also heightened risks of terrorism and kidnapping.

    State of Emergency

    On December 30, 2024, the Government of Trinidad and Tobago (GOTT) declared a nationwide State of Emergency (SOE). This is due to ongoing criminal activity that could threaten public safety. On January 13, 2025, Parliament extended the SOE until April 2025.

    During the State of Emergency, the GOTT has imposed the following measures:

    • The Trinidad and Tobago Police Service has the authority to:
      • Arrest people on suspicion of involvement in illegal activities.
      • Search and enter public and private properties as needed.
    • Bail is suspended for those suspected of committing a crime.
    • Members of the Defense Force are following similar regulations as the local police.
    • There are currently no curfews or restrictions on public gatherings.

    The Government of Trinidad and Tobago will monitor the SOE daily. Restrictions may change with little or no notice.

    Violence and shootings occur regularly in some areas of Port of Spain. Due to the risks, U.S. government employees working in Trinidad and Tobago are prohibited from travelling to the following areas in Port of Spain:

    • At any time:
      • Laventille,
      • The southern end of Charlotte Street between Oxford Street and Park Street (past the General Hospital)
      • Piccadilly Street
      • Besson Street
      • Beetham, Sea Lots, Cocorite, and the interior of Queens’ Park Savannah.
    • After dark:
      • Downtown Port of Spain
      • Fort George overlook, and all beaches.

    Advisory summary: Violent crime is common in Trinidad and Tobago. It includes:

    • Murder
    • Robbery
    • Assault
    • Sexual assault
    • Home invasion
    • Kidnapping

    Gang activity, such as narcotics trafficking, is common. A significant portion of violent crime is gang related.

    Foreigners and a U.S. legal permanent resident have been recent victims of kidnapping.

    There is risk of terrorist violence, including terrorist attacks and other activity in Trinidad and Tobago. Visit the U.S. Department of State’s country reports on terrorism to learn more.

    Terrorists may attack with little or no warning. They may target:

    • Tourist locations
    • Transportation centers (airports)
    • Markets and, shopping malls
    • Local government buildings
    • Hotels and clubs
    • Restaurants
    • Places of worship
    • Parks
    • Major sporting and cultural events
    • Schools

    Read the country information page for additional information on travel to Trinidad and Tobago.

    If you decide to travel to Trinidad and Tobago:

    • Enroll in the Smart Traveler Enrollment Program (STEP) to receive Messages and Alerts from the U.S. Embassy and make it easier to locate you in an emergency.
    • We highly recommend that you buy insurance before you travel. Check with your travel insurance provider about evacuation assistance, medical insurance, and trip cancellation coverage.
    • Review the Country Security Report for Trinidad and Tobago. 
    • Use caution when walking or driving at night. Avoid poorly lit or remote areas.
    • Be aware of possible online dating scams, either for potential financial theft or physical harm.
    • Stay aware of your surroundings.
    • Do not display signs of wealth, such as cash, expensive watches or jewelry.
    • Stay alert when visiting banks and ATMs.
    • Do not physically resist any robbery attempt unless forced into a vehicle or isolated area.
    • Check local media for breaking events. Be prepared to adjust your plans based on new information. .
    • Prepare a plan for emergency situations. Review the Traveler’s Checklist.
    • Visit our website for Travel to High-Risk Areas.
    • Develop a communication plan with family or your employer or host organization (if you are traveling on business). This is so that they can monitor your safety and location as you travel through high-risk areas. Specify how you'll confirm you're safe (text, calls, etc.), how often, and who you'll contact first to share the information.  
    • Visit the CDC page for the latest Travel Health Information related to your travel and return to the United States.

  1. Timor-Leste - Level 2: Exercise Increased Caution

    Reissued after periodic review with minor edits. Exercise increased caution in Timor-Leste due to crime and civil unrest.

    Country Summary: Timor-Leste has seen isolated instances of police responding to protests with force and the use of tear gas.

    Stone throwing attacks on vehicles can occur during gang conflicts and periods of unrest.  Sex-based violence is high in Timor-Leste and sexual harassment is fairly common.

    Read the country information page for additional information on travel to Timor-Leste.

    If you decide to travel to Timor-Leste:

    • Keep a low profile.
    • Be aware of your surroundings.
    • Use caution when walking or driving at night.
    • Avoid demonstrations or crowds.
    • Keep travel documents up to date and easily accessible.
    • Obtain comprehensive medical insurance that includes medical evacuation. 
    • Enroll in the Smart Traveler Enrollment Program (STEP) to receive Alerts and make it easier to locate you in an emergency.     
    • Review the Country Security Report for Timor-Leste.
    • Prepare a contingency plan for emergency situations. Review the Traveler’s Checklist.   
    • We highly recommend you buy insurance before you travel.  Check with your travel insurance provider about evacuation assistance, medical insurance, and trip cancellation coverage.

CISI Insurance

  • All students must register for CISI insurance prior to any university-sponsored international travel.
  • UW Madison and UW Stout students and employees must register for CISI insurance prior to beginning an international trip.
  • It is recommended to contact your campus International Education Office or Risk Management Office to enroll in CISI insurance.