International Travel Posts

Visa/Passport Services

For expedited processing, we have partnered with CIBT Visas, the largest travel visa and passport company in the world. University of Wisconsin students, faculty and administrators are entitled to significantly reduced CIBT processing fees. CIBT’s Customer Care Center is available toll free at 800-577-2428 Monday through Friday from 8:30 a.m. – 9:00 p.m. Eastern Time.

The CIBT dedicated portal for the University of Wisconsin can be found at: cibtvisas.com/wisconsin

The account code is 29249, please reference this number if contacting CIBT via phone.

 

International Travel FAQ

Travelers should first check Concur for lodging arrangements. If no suitable options are available, travelers may book with a lodging establishment of their choosing so long as the rate is below the rate maximum for the location. Acceptable lodging includes: hotels, hostels and Airbnb. In-kind lodging is allowable, but no expenses may be submitted for reimbursement if this lodging method is chosen. 

Air travel must be booked with the designated agency. International flights in excess of 8 hours may book Premium Economy seats.

Exception: If the traveler is purchasing the airfare while in travel status, outside of the United States, to a destination other than the United States, the airfare may be purchased directly with the air carrier. Third party sites (such as Expedia) are still non-reimbursable. 

All international faculty/staff travelers are strongly encouraged to register for CISI insurance. Students are required to register for this insurance.  Contact your risk management or international education office for registration instructions. 

Other travel insurances are not required, recommended or reimbursable. 

Car Rental Insurance:

    1. UW Risk Management recommends purchasing insurance with all international rentals.

Special Considerations for International Travel can be found in the Miscellaneous Travel Expenses Policy. Receipts are required regardless of cost for the below items.

Reimbursable costs associated with Foreign/International travel:

  • Cost of testing required for travel (i.e. COVID testing)
  • Travel visas
  • required inoculations/vaccinations
  • foreign transaction fees incurred on corporate cards
  • business communications, including international calling plans when accompanied by business justification (individual phone calls are part of the M&IE per diem allowance)

U.S. Department of State RSS Feed

As a first step in planning any trip abroad, check the Travel Advisories for your intended destination.

  1. Serbia - Level 2: Exercise Increased Caution

    Reissued with minor changes.

    Exercise increased caution in Serbia due to crime.

    Country Summary: Violence associated with organized crime and high-profile sporting events in Serbia is common.

    Read the country information page for additional information on travel to Serbia.

    If you decide to travel to Serbia:   

    • Be aware of your surroundings.
    • Do not display signs of wealth, such as expensive watches or jewelry.
    • Do not answer your door at your hotel/residence unless you know who it is.
    • Stay alert in locations frequented by Westerners.
    • Be extra vigilant when visiting banks or ATMs.
    • Carry a copy of your passport and visa (if applicable) and leave the original in your hotel safe.
    • Provide your itinerary to a family member or friend.
    • Monitor local media.
    • Enroll in the Smart Traveler Enrollment Program (STEP) to receive Alerts and make it easier to locate you in an emergency.
    • Review the Country Security Report for Serbia.
    • Prepare a contingency plan for emergency situations. Review the Traveler’s Checklist.
    • Visit the CDC page for the latest Travel Health Information related to your travel. 
    • We highly recommend that you buy insurance before you travel.  Check with your travel insurance provider about evacuation assistance, medical insurance, and trip cancellation coverage.  

  1. Ghana - Level 2: Exercise Increased Caution

    Updated to reflect threats against women travelers and increased risks in specific regions.

    Exercise increased caution in Ghana due to crime and violence against women travelers and lesbian, gay, and bisexual travelers.  Some areas of Ghana have increased risk. Read the entire Travel Advisory.

    Reconsider Travel to:

    • The Upper East Region, North East Region, Upper West Region, and the western portion of the Savannah Region (all areas west of the N12 Highway) that shares a border with Burkina Faso and Cộte d’Ivoire due to civil unrest and crime.

    Country Summary: Violent crimes, such as carjacking, street mugging, assaults, and rape do occur.  These crimes often happen at night and in isolated locations.  Sexual assault, such as rape, is significantly underreported and remains a serious problem.  While domestic violence is criminal under Ghanian law, police rarely respond to reports of domestic violence.  

    • In urban areas and crowded markets
    • When traveling by private or public transportation after dark as criminal elements may use blockades to slow down and restrict movement of vehicles

    Ghanaian law contains prohibitions on “unnatural carnal knowledge” – generally interpreted as any kind of sexual intimacy – between persons of the same sex, though in practice, the law is largely used to target men.  Punishments can include fines and/or incarceration of up to three years.  Rhetoric and violence targeting individuals on the basis of sexual orientation have increased in recent years.  Individuals have reported safety incidents that include targeted assault, rape, mob attacks, and harassment due to their sexual orientation.

    Read the country information page for additional information on travel to Ghana.

    If you decide to travel to Ghana:

    Areas Near the Northern Border in the Upper East Region, Upper West Region, and western area of the Savannah Region – Level 3:  Reconsider Travel

    U.S. citizens in Ghana should reconsider travel to the northern border areas near Burkina Faso and Côte d’Ivoire due to civil unrest and crime.  Due to the risks, U.S. government employees working in Ghana must obtain special authorization to travel to the Upper West Region, the Upper East Region, the North East Region, and the western area of the Savannah Region.  The U.S. government has limited ability to provide emergency services to U.S. citizens in these areas.  Be sure to read the Burkina Faso Travel Advisory here.

    Local police may lack the resources to respond effectively to more serious crimes.

    Visit our website for Travel to High-Risk Areas.

  1. El Salvador - Level 1: Exercise Normal Precautions

    Updated due to change in travel advisory level to reflect changes in crime.

    Country Summary: Exercise normal precautions in El Salvador. Gang activity has decreased over the last three years. This has caused a drop in violent crimes and murders.

    U.S. government employees working in El Salvador are allowed to travel throughout the country during daylight hours. However, due to the risks, U.S. government employees are prohibited from traveling between cities or departments at night.

    There are exceptions. U.S. government employees are allowed to travel at all hours between San Salvador and:

    • El Salvador’s international airport.
    • La Libertad department.

    U.S. government employees are prohibited from using public buses.

    State of Exception

    In March 2022, the Government of El Salvador declared a “State of Exception” in response to an increase in gang murders:

    • The State of Exception allows local authorities to arrest anyone they think is involved in gang activity.
    • It suspends several constitutional rights. This includes the normal protections of criminal procedure, like the right to a speedy or fair trial.
    • Tens of thousands of people are currently in prison under the State of Exception.
    • Several U.S. and other foreign citizens have been detained under the State of Exception. They remain in prison and have yet to face trial.

    The State of Exception is still in place.

    Read the country information page for additional information on travel to El Salvador.

    If you decide to travel to El Salvador: 

    • Always use major highways and roads.
    • Minimize travel outside of major cities at night.
    • El Salvador has zero tolerance for driving under the influence of alcohol. You can be detained for having any level of alcohol while driving. Do not drink and drive.
    • Stay aware of your surroundings.
    • When possible, travel in pairs or in groups, especially for long trips and in rural places.
    • Avoid relying on online maps or applications. They might not accurately show local road conditions.
    • Do not hitchhike.
    • Ensure you have multiple forms of communication when traveling and the ability to charge your devices.
    • Do not physically resist any robbery attempt.
    • Stay alert when visiting banks or ATMs.
    • Do not display signs of wealth, such as expensive watches or jewelry.
    • Engage local guides certified by the national or local tourist authority when hiking in backcountry areas. 
    • Use caution when swimming near El Salvador’s beaches. Follow water condition warnings.
    • Enroll in the Smart Traveler Enrollment Program (STEP) to receive Alerts from the U.S. Embassy and make it easier to locate you in an emergency.
    • Review the Country Security Report for El Salvador.
    • Prepare a backup plan for emergency situations. Review the Traveler’s Checklist.
    • Visit the CDC page for the latest Travel Health Information related to your travel and return to the United States. 
    • We highly recommend that you buy insurance before you travel. Check with your travel insurance provider about evacuation assistance, medical insurance, and trip cancellation coverage.

CISI Insurance

  • All students must register for CISI insurance prior to any university-sponsored international travel.
  • UW Madison and UW Stout students and employees must register for CISI insurance prior to beginning an international trip.
  • It is recommended to contact your campus International Education Office or Risk Management Office to enroll in CISI insurance.