As of May 1, 2025, E-Re Estimated Withholding will not be able to be added to any expense reports.
The reasons for this change:
- Universities of Wisconsin wants to ensure all data is submitted to payroll before Workday implementation by cutting off E-Re Estimated Withholding now.
- Functionality to estimate withholding and set aside funds from an expense report or miscellaneous payment to an employee does not exist in Workday. Estimated Withholding cannot be replicated in Workday.
After Workday go live in July, 2025, the way that relocation stipends are created and distributed will change:
Warning: Only submit payment request via one of these paths: Payroll or Miscellaneous Payment Request
Option 1: Payroll (Preferred)
- Use this option for relocations paid after start date
- This is the recommended process to allow appropriate taxation on the payment.
- The preferred process is for the campus HR partner to set up the one-time payment during the hire business process
- UWSS Payroll will continue to process in Workday if non-Madison campuses submit the necessary information through UWSS SharePoint or Ivanti ticket. The payroll coordinators at Madison process their own one-time payments.
- The One-Time payment (Moving Expenses/Post-Hire) will appear on the employee’s next paycheck for the amount requested.
Option 2: Miscellaneous Payment Request (MPR)
- Use this option for relocations paid before start date
- Reminder: A relocation stipend cannot be made more than 30 days in advance of the employee’s relocation date.
- Payment submitted to employee through MPR will NOT have an estimated 30% tax taken.
- The taxable fringe (moving expense) will be submitted to payroll for taxation and W2 reporting.
- Please ensure the employee understands that their net pay will be reduced due to the additional taxes withheld from the taxable relocation stipend.
For more information on processing relocations stipends post Workday go-live, view KB #138872