Regent Policy Document 30-5 (formerly 88-6)

Policy and Procedures for Segregated University Fees

That, upon the recommendation of the President of the University of Wisconsin System, Regent Policy 88-6, “Policy and Procedures for Segregated University Fees,” be amended to read as follows:

  1. The Board reaffirms that the institutions are responsible for ensuring the allocable and non-allocable portions of the student fee are assessed in accordance with UW System Administrative Policy SYS 820, Segregated University Fees.  Only irreconcilable difference between students and the chancellor regarding allocable fees may be brought before the Board for resolution, in accordance with Regent Policy Document 30-3, Guidelines for Student Governance and SYS 820.
  2. The Board affirms that:
    1. Each campus administration, with their student governance groups shall develop specific procedures to ensure that there is an opportunity for the Segregated University Fee Advisory Committee (SUFAC) to conduct a timely and meaningful review of the non-allocable segregated fee budget.  This shall include the ability for student governance groups to request earlier and more extensive participation in specific program areas such as (but not limited to) transit/bus and intercollegiate athletics programming.  A copy of these procedures, signed by appropriate campus administrators and student representatives, shall be filed with the UW System President’s designee.  The agreed upon procedures shall be reviewed with student governance groups annually and consistently followed from one year to the next.  Any changes to those procedures will be documented and filed with the UW System President’s designee.  Consistent with section B.1. of Regent Policy 30-3, Guidelines for Student Governance, the President’s designee shall mediate if a campus administration and its student representatives cannot reach agreement upon the procedures to be followed.
    2. Student representatives shall be given an opportunity to review and offer advice concerning the budget of each activity and program that is funded primarily with non-allocable segregated fees.
    3. Every effort should be made to provide sufficient time for students to formulate allocable segregated fee budgets and to review non-allocable segregated fee budgets as provided in institutional policies.
    4. Each campus administration shall also develop, in consultation with its student governance groups, a format for presenting non-allocable segregated fee funded budgets to SUFAC that is standardized within an institution to the greatest extent possible.
    5. Any proposed major remodeling or major new construction project as defined by section 20.924(1)(a), Wis. Stats., that will increase the non-allocable portion of the segregated university fee on any campus shall be reviewed by the Chancellor with appropriate student representation.  There will be specific action by the SUFAC on the project in question, which will be presented as part of the required information for the Regents at the time the project is advanced for approval.
    6. When debt service is no longer required, the related segregated fee shall cease.
    7. The status of all major capital projects for which fee collection has begun, but construction has not, shall be explicitly discussed by campus administrators with SUFAC when non-allocable fee budgets are presented for review.
    8. All ad hoc system-wide committees and task forces formed to deal with issues of segregated fee support shall have student membership.
  3. Any appeals to the Board for resolution of irreconcilable differences between the students and the chancellor on the recommended disposition of allocable segregated fees should be filed in the Office of the System President by April 1; and
  4. The Board adopts the following criteria for appeals for inclusion in Regent Policy Document 30-3, Guidelines for Student Governance:

In considering an appeal, the Board will ask the following questions:

    1. Has the item been defined by the institution, in consultation with the students, as an allocable fee?
    2. Has the chancellor discussed the difference(s) with the students and provided an opportunity for the students to reconsider their recommendation?
    3. Does the student-proposed budget item require the university to violate any statute, administrative code, policy, or contract?
    4. Is the basis for the chancellor’s decision substantial (i.e., are there significant policy or management reasons for differing from the students’ recommendation)?
    5. Is the expenditure related to a legitimate education purpose within the meaning of section 36.27(1), Wis. Stats.?

 

History: Res. 4052 adopted 05/06/1988; amended by Res. 9306, adopted 03/09/2007.  Res. 10835, adopted 03/09/2017, authorized technical corrections.  Res. 10955, adopted 11/09/2017, amended Regent Policy Documents 30-3 and 30-5.

See Also:

SYS 805, Tuition and Fee Policies for Credit Instruction (formerly F44)

SYS 820, Segregated University Fees (formerly F50)

SYS 822, Student Services Funding (formerly G15)

[UW System Administrative policies are included for reference and are separate from Regent Policy Documents adopted by the Board.]