UW-Shared Services, Purchasing Services Delivery Team administers the PCard Program for many UW Institutions. Please find frequently used PCard links below on the left and program information below on the right.
The Universities of Wisconsin PCard Program was established to provide a simple, cost-effective, and convenient way to make low dollar purchases. Please select the topic below for guidance, or email Purchasing Services Delivery Team if your question isn’t addressed below.
When your new card arrives, respond to the email you received informing you that the card was created, confirming you are in possession of your card.
See the next section on how to activate your card.
To activate your card, follow the instructions on your card to activate. Of note, when asked to enter the last four digits of your social security number, enter 0000.
Sign the back of your card when activating it.
Do you need to request a proxy for someone else to act on your behalf in SFS? If yes, card holders may email serviceoperations@uwss.wisconsin.edu to request a proxy be added to their profile, allowing the Proxy to act on your behalf for your PCard transactions. In your email, please include the cards last four digits, plus the name and email address of the person we are adding as your proxy.
If you have a need to make a change to your PCard, please complete this form to submit your request.
If a transaction is closed prior to verification and approval, see the steps below for acting on a closed transaction:
Navigate to your transaction in SFS, use the following guide to find that transaction
Click on Reconcile Statement. This will take you to the Reconcile Statement page.
If you have any current transactions, you will see a list of transactions, possibly in verified, approved, or initial stage. Click on the Search hyperlink in the bottom left.
Change the Statement Status to Closed.
Enter additional information such as Merchant name
Select Search
Upload the completed Transaction Approval form
Upload all supporting documentation
Enter a business purpose
Use you campus funding adjustment process to correct funding
