This web page is updated with answers to frequently asked questions about implementation of 2023-2025 pay plan.
What is pay plan?
The 2023-2025 State of Wisconsin Biennial Budget includes raises for Universities of Wisconsin employees, partially funded by the State and partially funded by Universities of Wisconsin institutions. The budgeted pay plan increase for fiscal year 2024 is 4%, and 2% effective June 30, 2024, for fiscal year 2025; however, the final pay plan percentage increase for individual employees may vary based on institutional pay plan guidelines.
Faculty, academic staff, university staff, and limited appointees are eligible for pay plan subject to applicable additional eligibility requirements determined by your institution.
All employees receiving the pay increase will receive written confirmation of their new pay rate.
How is my pay information stated in the pay plan letter?
If you are paid on an hourly basis, your pay information listed is your new hourly rate.
If you are paid on a salary basis, the stated salary amount is your salary, which is prorated to your percentage of full-time employment.
Who is eligible for pay plan?
Pay plan is available to eligible employees. At a minimum, all members of the university workforce must complete the mandatory training of Preventing Sexual Harassment and Violence and Information Security Awareness and other institution specific mandatory training and perform at a satisfactory level to remain eligible for pay plan, as required by UW System Administrative Policy 1278, UW System Pay Plan Distribution Framework for University Workforce.
Additionally, each institution will have institution-specific eligibility criteria and procedures on how to administer pay plan at their institution pursuant to systemwide guidelines. Contact your Human Resources office for more information.
When will I see the pay plan increase on my paycheck?
Your new payrate effective June 30, 2024, will be reflected on your July 25, 2024 paycheck.
For staff paid on an academic year basis (C-Basis), the stated salary amount is effective at the beginning of the 2024-2025 academic contract.
What if I am on a stipend, grant-funded position, or have a temporary pay increase? Do I still receive Pay Plan?
Each institution has a set of procedures on how to administer pay plan according to systemwide guidelines. Reach out to your Human Resources office for more information.
I am in an interim or acting position; do I get pay plan?
Each institution has a set of procedures on how to administer pay plan according to systemwide guidelines. Reach out to your Human Resources office for more information.
What happens if my current salary is close to the top of my pay range?
Eligible employees may receive pay plan up to the maximum of their pay range, based on their base rate of pay (not prorated by FTE or % appointment). Amounts above that maximum will be paid in a lump sum.
Payments for 12-month full-time employees will be calculated by multiplying the hourly amount determined to be appropriate for the employee by 2080 hours. The 2080 hours are calculated based on the 26 full pay periods paid in the fiscal year.
Payments will be prorated based on Full-Time Equivalency (FTE).
What happens if I am at, or above, my pay range?
Employees paid at or above the maximum of their job’s assigned pay range, based on their base rate of pay (not prorated by FTE or % appointment) will be paid in a lump sum.
Payments for 12-month full-time employees will be calculated by multiplying the hourly amount determined to be appropriate for the employee by 2080 hours. The 2080 hours are calculated based on the 26 full pay periods paid in the fiscal year.
Payments will be prorated based on Full-Time Equivalency (FTE).
What if I have two or more appointments or jobs? How does my pay plan get calculated, especially if I am at, or over, the maximum for one of those appointments?
Each appointment will be treated independently and calculated accordingly.
Why did I get multiple Pay Plan letters?
If you have multiple appointments, you may receive a separate letter for each appointment with the Universities of Wisconsin.
What if I do not get a Pay Plan letter?
Reach out to your Human Resources office for more information.
What if I separated from employment prior to pay plan implementation?
Employees who are no longer active employees within the Universities of Wisconsin on the implementation date will not receive pay plan.
Are Craftsworkers eligible for pay plan?
Craftworkers are subject to annual collective bargaining agreements and are therefore ineligible for pay plan.