Travel Card Administrators’ Roles and Responsibilities

  • Ensure that all potential cardholders have read and understand the Travel Card Policies and Procedures Manual.
    • It is the Program Administrator’s responsibility to be available to the cardholder to answer any questions related to the policy and procedures on a continuous basis. The System-Wide Travel Card Administrator is always available to assist you with any questions or concerns.
  • Facilitate application process for Institution staff.
    • After initial implementation this will be on an as needed basis.
  • Secure cardholder signature on the DOA/University of Wisconsin Travel Cardholder User Agreement pdf and keep on file.
    • This occurs during the initial cardholder Travel Card set-up and on an ongoing basis.
  • Monitor use of the Travel Card by institution employees in accordance with official policies, including revocation of cards as necessary.
    • State Bureau of Procurement requests running Access Online on a monthly basis to review such issues as inactivity and closures.
  • Report abuse of the Travel Card and corrective action taken to the System-Wide Travel Card Administrator.
  • Distribute information and policy updates to cardholders as needed.
  • Ensure cancellation of cards upon termination, suspension, extended leaves of absence from employment or transfer between state agencies, as needed.